Records Analyst Supervisor
Location: Austin, Texas
Description: Travis County is currently interviewing Records Analyst Supervisor right now, this occupation will be ordered in Texas. More complete informations about this occupation opportunity kindly read the description below. Oversees the Records Management Program by having responsibility for the processing, organization and management of departmental records and files. Performs high level record analysis to determine proper storage and retention schedules. Coordinates off-site records storage activity. Leads and supervises the work of others. Manages the operation of the District Attorney's Office Records Unit and serves as a consultant to all levels of office staff regarding analysis, planning and implementation of case workflow changes. Responsible for the processing, organization and management of digital and paper criminal case records. Serves as office liaison with other criminal justice agencies in the development of integrated solutions to business process problems and in the resolution of identity issues. Develops business processes to meet changing needs, system design requirements, data entry standards, internal controls and statistical reports and oversees the audits of staff compliance. Performs complex analysis of criminal records using multiple systems and troubleshoots issues referred from staff. Supervises nine positions.
Distinguishing Characteristics: This is the fourth in a series of four record analyst-related job classifications within the Professional Support job family. This classification is distinguished from the Records Analyst in that incumbents typically have more experience and responsibility and supervises the Records function and staff.
Duties and Responsibilities:
Supervises, plans, and directs staff members of the Records unit. Assigns work, develops performance goals and standards, trains, resolves problems, evaluates performance, monitors workflow and deadlines, and makes personnel action recommendations. Develops detailed user requirements, system documentation and workflow procedures. Plans and coordinates departmental training. Plans, writes, revises, and recommends policies and procedures. Completes the development of assigned annual work plan goals for records program. Develops data quality internal controls. Monitors and audits data. Analyzes changing business needs and how their effect on various systems and associated processes. Make recommendations for improvements. Analyzes and determines cost-effective methods and procedures. Oversees discrepancies in systems. Performs record analysis to determine proper storage, retention, duplication, etc. actions necessary for compliance with Federal, State and Local laws and regulations. Establishes standards and processes for records storage, retention and access in compliance with applicable Federal, State and Local laws and regulations. Responds to inquiries and incoming mail from agencies. Performs and conducts complex research to provide reports and data. Prepares written correspondence. Develops and designs statistical reports to track data, extracting and compiling data from multiple databases. Serves as primary liaison with various departments, divisions, private companies, local, state and national records management agencies. Serves on committees. Keeps abreast of changes in the law and regulations. Administers compliance with the Texas Open Records Act for department. Coordinates off-site records storage and retrievals. Approves records destruction. Conducts records inventory and assists in analysis to plan a long-term policy for records management. Maintains, compiles and generates statistical reports. Functions as a Records Analyst. Processes data and transfers, receives, indexes, retains, retrieves and disposes of records. Prepares and maintains disaster recovery plans. Assists in budget development process. Determines the need for equipment, technology, professional services, staffing, and other resources. Manages vendor relationships, prepares requisitions for purchases. Performs other job-related duties as assigned.
Minimum Requirements:
Education and Experience:
Bachelor's degree in Records Management, Public Administration, Business Administration, Library and Information Sciences or a directly related field AND five (5) years of professional records management experience, including one (1) year of supervisory or management experience;
OR,
Any combination of education and experience that has been achieved and is equivalent to the stated education and experience and required knowledge, skills, and abilities sufficient to successfully perform the duties and responsibilities of this job.
Licenses, Registrations, Certifications, or Special Requirements: None required.
Knowledge, Skills, and Abilities:
Knowledge of:
Supervisory principles, practices and techniques. Federal, State, Local and County laws, rules, regulations and guidelines applicable to records management. Sources of information and records, including public databases, governmental statistical data, and official States, County, and City data. Standard practices and techniques of records management, including file management techniques. Records retention schedules. Records and Information Management technologies. Computer equipment to include word processing, spreadsheets, databases and records management software applications. Business letter writing, grammar and punctuation, and report preparation. Skill in: Interpreting a variety of instructions furnished in written, verbal, diagram or schedule form. Using basic arithmetic including calculating figures such as proportions, percentages, areas and volume. Evaluating value and type of documents. Problem-solving and decision-making. Conducting records inventory. Conducting research. Project management. Interacting with the public and providing customer service.
Both verbal and written communication. Ability to:
Communicate effectively. Plan, assign, motivate and coordinate work of support staff. Conduct records inventory. Train others in records management. Maintain databases. Use and explain equipment, facilities and files. Assist in budget development process. Compile and analyze data, and to write clear and comprehensive reports, business correspondence and procedure manuals. Read, analyze, and interpret general business periodicals, professional journals, technical procedures and governmental regulations. Reason and make judgments and decisions. Interpret a variety of instructions furnished in written, verbal, diagram, or schedule form. Manage time well and perform multiple tasks, and organize diverse activities. Perform in a stressful environment, while maintaining a professional manner. Research, compile, analyze, interpret and prepare a variety of memorandums or reports. Establish and maintain effective working relationships with departmental support staff, other County employees and officials, representatives of outside agencies, clientele, attorneys, judges and the general public.
Work Environment & Other Information:
Physical requirements include the ability to lift/carry up to 20-50 pounds occasionally, visual acuity, speech and hearing, hand and eye coordination and manual dexterity necessary to operate a computer and office equipment. Subject to standing, walking, carrying, sitting, repetitive motion, reaching, climbing stairs, bending, stooping, kneeling, crouching, crawling, pushing, pulling, balancing, client/customer contact, squatting, lifting moderately heavy equipment or boxes to perform the essential functions.
This job description is intended to be generic in nature. It is not necessarily an exhaustive list of all duties and responsibilities. The essential duties, functions and responsibilities and overtime eligibility may vary based on the specific tasks assigned to the position.
Hours: 8:00 AM to 5:00 PM Monday through Friday
Location: 501 W. 11th Street, Austin
Department: District Attorney
Criminal and Employment Background Check Required
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If you were eligible to this occupation, please give us your resume, with salary requirements and a resume to Travis County.
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This occupation will be started on: Wed, 29 Aug 2012 07:29:12 GMT
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