Legal Administrative Assistant
Location: Austin Texas
Description: Husch Blackwell is presently looking of Legal Administrative Assistant right now, this vacancy will be placed in Texas. Further informations about this vacancy opportunity please read the description below. Husch Blackwell LLP is a full-service litigation and business law firm with multiple locations across the United States and in London, serving clients with domestic and international operations. We have an immediate opening in our Austin, TX office for a Legal Administrative Assistant .
The Legal Administrative Assistant is responsible for providing legal administrative support to multiple Real Estate and Environmental attorneys/timekeepers while successfully managing multiple projects and priorities. Candidates must be able to communicate effectively, courteously! , and professionally with clients, visitors, staff, and timeke! epers. Candidates must also demonstrate good grammar, spelling, proofreading, and organizational skills.
Essential job functions include:
Prepares Documents: Responsible for typing, transcribing, versions and redlining legal documents accurately and within requested timeframes, prioritizing work among assignments and meeting specific deadlines on projects. Coordinates lengthy and complex document preparation with the Resource Center as needed. Prepares documents for e-filing as required.
Processes Mail: Reviews and routes incoming mail and fax communications. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required. Ensures that all attachments, exhibits, and enclosures are included. Coordinates activities with the Office Services department as needed.
Maintains Files: Maintains paper and electronic files in compliance with current policies. Works with Records ! Department to create and maintain client files and indexes. Marks case or matter related documents as needed with filing instructions to ensure proper filing. Performs routine filing and retrieves files as needed. Maintains chronological files and administrative files for assigned attorneys.
Maintains Calendar: Responsible for professionally managing incoming calls, including client calls, assisting in coordinating timekeeper calendars, expense reports, travel, and meeting arrangements.
Coordinates Accounting Administrative Functions: Prepares daily time entries for assigned attorneys utilizing firm approved narrative guidelines, and submits in a timely manner to Accounting. Prepares expense reimbursement/disbursement requests. Coordinates client billing matters with Accounting billing staff, attorneys, and clients; prepares billing letters and other requested client financial updates; assists attorneys with tracking and monitoring alternativ! e fee arrangements; assists attorneys with automation, tracking and mon! itoring of matter budgets.
Provides Administrative Support: Prepares and processes new matter forms. Open new files, request conflict checks. Receives and screens phone calls and takes messages as required. Receives and directs clients and visitors. Coordinates travel arrangements, prepares itineraries, and prepares travel expense reports. Schedules meetings and arranges for conference rooms and meals. Communicates effectively with clients and with others in the firm. Is proactive in anticipating the business needs of the assigned attorneys; plans ahead and meets deadlines.
Cooperates with Team Efforts: Proactively demonstrates effective teamwork and provides assistance to other Legal Administrative Assistants as time permits. Works cooperatively with other departments and individuals in the firm.
Other: Operate office equipment including PCs, printers, phones, copiers, facsimiles and typewriters. Cope successfully with demand! s from timekeepers, remaining calm under pressure. Conduct all business in a confidential manner. Other duties as assigned.
Requirements:
High School Diploma or GED required; 2-year degree preferred.
3-5 years’ relevant Real Estate legal assistance experience in a law firm setting required.
Minimum typing speed of 60 wpm.
Proficiency in Microsoft Office Suite including Outlook, Word, PowerPoint and Excel.
Previous transcription experience.
We offer competitive compensation and a comprehensive benefit package including medical, dental, vision, 401K, and much more. Please send a cover letter, résumé, and salary requirements to: careersaus huschblackwell.com .
EOE
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If you were eligible to this vacancy, please email us your resume, with salary requirements and a resume to Husch Blackwell.
If you interested on this vacancy just click on the Apply button, you will be redirec! ted to the official website
This vacancy starts available on: