Administrative Support Specialist [United States]

 

We look forward to reviewing your application!

All applicants must include a resume.
Visa sponsorship not available.
Contact us at 1.800.562.0999 x11111 with any questions.

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We are an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, national origin, ancestry, sex, age, physical or mental disability, veteran or military status, genetic information, sexual orientation, gender identity, marital status, or any other legally recognized protected basis under federal, state or local law.

Are you an indispensable right hand? The Administrative Support Specialist assists in providing administrative support to the Senior Management Team, Executive Support Team, and back up support for the Executive Coordinator to the Board of Directors. This is a highly visible position, supporting contributors at the highest levels of our organization.

WSECU is dedicated to creating strong communities for our members, our employees, and beyond; your work will matter! If you are looking for a challenge and if a service driven organization speaks to you, this role may be for you!

Your day may include:

• Assisting in providing administrative support to Management Team members as requested to include correspondence, meetings, agendas, minutes, research reports, report preparation, scheduling, travel planning, and preparing expense reports.
• Attending and providing support at Board meetings, retreats, and a variety of leadership meetings
• Preparing materials for both written and verbal presentations through various desktop applications
• Responsible for handling confidential and routine correspondence
• Reserving and maintaining conference rooms and preparing for meetings
• Maintaining refreshment supply for all meetings; ordering catering/refreshments for meetings
• Scheduling flights, lodging, and group transportation as requested
• Registering attendees for conferences
• Scheduling external vendor meetings
• Scheduling internal meetings on behalf of members of Management Team and maintaining calendars
• Ordering supplies
• Maintaining supply room equipment (copier/printer/toner, etc).
• Delivering mail to mail room/picking up mail from mail room; opening and distributing mail
• Supporting special projects as needed

What you bring to the team:

• Minimum of Five (5) years’ experience of administrative experience
• Strong Customer Service Skills
• Data Entry experience
• Ability to maintain calm demeanor, work under pressure, and problem solve while handling multiple demands/tasks
• Well-developed interpersonal, written, and telephone communication skills
• Ability to calculate figures and percentages and collect and analyze data to form recommendations
• Excellent decision-making skills
• Ability to maintain discretion and confidential information
• Microsoft Office Suite proficiency

Bonus points if you have:

• Event/Meeting planning and technology experience

Competitive pay: $23.51 - $35.26 per hour, dependent on applicable qualifications plus an annual discretionary incentive plan

• The range above allows our employees room for growth through annual merit and other pay increase during their tenure in the position.
• The target range for qualified new hires is typically within the first half of the range. Actual offers will be based on individual qualifications relevant to the role and will not take an applicant’s pay history into account.

Where we’re located: 330 Union Ave SE Olympia, WA.

When you’d work: Monday–Friday 9:00am-4:00pm, Part Time, minimum 30 hours a week, scheduling flexibility is required to meet the needs of this role, non-exempt. Travel and some evening/weekends are required on a limited basis.

Perks: Here are a few benefits and perks we offer:

• Medical, Dental, Vision, and Life Insurance with Premiums paid by WSECU
• Full-Time Regular employees accrue general leave and sick leave, on a monthly basis
• Part-Time employees accrue general leave, on a monthly basis
• 11 Paid Holidays
• Employer paid Long Term Disability & Long-Term Care plan for Full-Time employees
• Employer paid Long Term Care plan for Part-Time employees
• 401(K) with 8.5% Contribution by WSECU to begin 1st quarter after 1 year of service
• Paid Volunteer Leave
• Tuition Assistance
• Employee Assistance Program & Employee Discounts
• And, you get to work with some awesome people!

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