Legal Secretary (Corporate/Transactional and Private Clients) occupation at K&L Gates in Dallas

K&L Gates is looking of Legal Secretary (Corporate/Transactional and Private Clients) on Sat, 08 Jun 2013 01:52:23 GMT. Legal Secretary (Corporate/Transactional and Private Clients) Job Description The global law firm of K&L Gates LLP seeks an experienced Legal Secretary for its Dallas, Texas office. This position will be responsible for accurate completion of work assigned by multiple timekeepers, including word processing functions, filing, client billing, time entry, using telephone equipment to answer incoming...

Legal Secretary (Corporate/Transactional and Private Clients)

Location: Dallas, Texas

Description: K&L Gates is looking of Legal Secretary (Corporate/Transactional and Private Clients) right now, this occupation will be placed in Texas. More complete informations about this occupation opportunity kindly see the descriptions. Job Description
The global law firm of K&L Gates LLP seeks an experienced Legal Secretary for its Dallas, Texas office. This positi! on will be responsible for accurate completion of work assigned by multiple timekeepers, including word processing functions, filing, client billing, time entry, using telephone equipment to answer incoming calls and to place outgoing calls, coordinating meetings and conference room services, arranging travel, submitting expense reports, calendar maintenance and handling of daily mail. Also responsible for maintaining various information lists including client/matter identification numbers, lawyers’ contacts and marketing mailing list. Legal secretaries must also maintain positive contact with clients, lawyers and all support staff. They must observe confidentiality on all client matters and adhere to procedures and guidelines set by all departments of the Firm.

Responsibilities Include:
The daily makeup of tasks may vary depending on attorney needs.
Extensive document revisions and proofreading of all work, which includes reading documents for con! tent and context.
Strong administrative, organizational an! d interpersonal skills.
Duplicating documents, papers and other materials as needed.
Preparing client bills, maintaining billing files, working with Accounting Department to resolve billing problems and efficiently processing final billing statements and letters.
Maintaining accurate and up-to-date databases such as contact lists, client/matter numbers and marketing mailing lists.
Scheduling meetings, arranging for conference rooms and requesting conference room services for meals, beverages, a/v equipment and scheduling outside vendor services such as court reporters or expert witnesses.
Coordinating timekeepers’ calendar with own and reminding of various meetings, appointments, court dates, etc.
Making travel arrangements, including air transportation, automobile rentals and hotel reservations.
Demonstrate the ability to interact with diverse personality types at various levels within the Firm under pressure.
Availability for occasional o! vertime. Assisting as a backup replacement secretary for other timekeepers in the absence of their regularly assigned secretary.
Greeting clients and providing assistance when needed.
Performing other related duties required based upon the unique practice of the lawyer, such as, but not limited to, Department Head administrative work, practice development initiatives, and committee project work. In addition, a limited amount of secretarial work for personal matters of the lawyer is to be expected.
QUALIFICATIONS
The ideal candidate will haveat least five years of experience in various practice areas, primarily with strong expertise in the Corporate/Transactional practice area. Experience in Private Clients, Tax, Trust and Estates, Labor & Employment, Litigation and Real Estate law arenas a plus. Candidate will also have the ability to organize and prioritize workload and use own judgment in decision making on how to adequately and efficiently meet all deadli! nes. Ability to take the initiative in handling projects and anticipati! ng what needs to be done is required. Interpersonal skills are essential to communicate effectively with a diverse group of clients, lawyers and staff and to provide information with courtesy and tact. Knowledge of Windows XP system and Microsoft Suite of applications is required; E-filing is required; Hummingbird DM (document management system) preferred. Type at least 65 wpm. High school diploma or its equivalent required and Certificate or Degree from a Business School is preferred..
Work Environment

• Desk position requiring a combination of sedentary, walking and standing activities.
• Daily use of personal computer.
• Frequent use of telephone, mfp and other office equipment as needed.

Information contained in this description represents the general nature and level of work being performed. This is not an exhaustive list of all responsibilities, duties and skills required for the position. Reasonable accommodations will be consi! dered in appropriate circumstances; however, as the nature of an accommodation may vary depending on the needs and desires of an individual with a disability, it is impossible to describe in advance specific accommodations that will be considered.

NOTE: Firm management reserves the right to amend and revise responsibilities to meet business and organizational needs.

BENEFITS / EEO / CLOSING STMT

BENEFITS
We offer a dynamic work environment and excellent benefits.
- .
If you were eligible to this occupation, please give us your resume, with salary requirements and a resume to K&L Gates.

Interested on this occupation, just click on the Apply button, you will be redirected to the official website

This occupation starts available on: Sat, 08 Jun 2013 01:52:23 GMT

Apply Legal Secretary (Corporate/Transactional and Private Clients) Here